Payroll Services and Tax Management
Capital Payroll offers the tools you need to pay your employees from any device. Anytime. Anywhere.
Payroll Made Easy with Cloud-Based Technology
Cloud-based technology has made payroll and tax management easy, flexible, and convenient for small and large businesses alike. Our Employer on the Go service allows you to manage your payroll 24/7 from any device. You are able to process, preview, and approve your payroll in real-time to avoid errors and eliminate the time-consuming syncing of files. Let us help to optimize and simplify your workflow.
Payroll Features
Employer on the Go is a cloud-based technology that allows you to access your payroll 24/7. You no longer have to wait to sync data between your back office pay system and their ability to get online. The updates are real-time and visible to all users. You are able to preview your results to reduce errors, add and edit employees, and integrate with Time and Attendance. In addition, employees can access their information including pay stubs, W2s, benefit statements, and time off requests through Employee Self Service and MYGO.
Tax and Compliance
Managing your taxes can be a confusing process – especially if you’re a small or medium sized business without in-house payroll. Each state has unique laws which must be followed each and every time, to the letter. Our tax professionals research and maintain state and federal tax rates, tax brackets and statutory limits so you can focus on growing your business. We pay your federal, state and local taxes electronically using our software which follows strict government deadlines. Additionally, our software can be used to provide payroll tax returns, year-end W2 and 1099 filings.
Reporting Payroll with Ease
It has never been easier to view the payroll reports you need to make your business run successfully. With Employer on the Go, you have real-time access to hundreds of standardized reports. You also have the capability to create customized reports from your historical data across multiple years with the Report Wizard and Rapid Reports. All reports can be exported in PDF, Excel, Word, CSV, TXT, plus additional formats for you to store on your computer or mobile device. You have at your fingertips reports detailing:
Role Based Security
Employer on the Go utilizes state-of-the-art security to ensure the highest-level of protection with your sensitive payroll data. Capital Payroll follows rigorous standards for the safety and reliability of your data, giving you confidence that your sensitive data is being managed properly and enabling you to focus on running your business.
Our system is equipped with role-based security, allowing you to manage who can access which systems within the software. You can easily expand or scale back functionality to address the unique needs of each administrator, manager or employee, giving you complete control over the amount of times the portal or reports may be accessed.
Some of the features include:
- Limiting access to time of day, days of the week, and IP addresses
- Control access to divisions, locations, and departments
- Read, edit, or hide forms and fields
- Define particular reports and earning codes for individual access
- Hide employee pay rates
- Handle time and attendance exceptions and corrections
- Manage employee vacation
- Track performance
The Capital Payroll payroll and tax system is not only easy to use, it is easy to integrate into your QuickBooks IIF file, online file, or even CSV. You do not need to reinvent the wheel or keep two separate books. Everything can work together in perfect harmony.
You can even provide employees access to their records through the Capital Payroll Mobile App. Employees can easily pull up a pay stub and their time and attendance reports, keeping them well-informed and able to manage their own schedules and information accordingly.
Interested in our pricing? We offer free and instant payroll quotes. Questions? Get in touch! You can contact us online, reach us at (804) 364-7220, or message us on social media. We look forward to speaking with you!
Payroll Tax Management FAQ
Payroll and tax services are two sides of the same coin. Payroll processing calculates how much an employee should be paid, while tax management ensures the correct amount is withheld and sent to the government. At Capital Payroll Partners, these functions are fully integrated. When you run payroll on our Employer on the GO platform, the system automatically calculates withholdings and prepares the necessary tax filings simultaneously.
Yes. Processing payroll without managing the taxes leaves your business vulnerable to severe legal and financial risks. While payroll gets your employees paid, tax management keeps you in good standing with the IRS and state agencies. Capital Payroll Partners provides a “full-service” solution that handles both, so you don’t have to worry about the math or the deadlines.
We act as your compliance shield. Our software is updated in real-time to reflect the latest federal, state, and local tax laws. We take responsibility for:
- Calculating exact withholdings based on current brackets.
- Remitting payments to tax authorities on your behalf.
- Filing quarterly and annual returns (like Form 941 and Form 940) electronically.
- Generating year-end W-2s and 1099s.
As an employer, you are generally responsible for:
- FICA: Your share of Social Security (6.2%) and Medicare (1.45%).
- FUTA: Federal Unemployment Tax.
- SUTA: State Unemployment Tax.
- Withholdings: Correctly deducting and remitting the employee’s portion of income and payroll taxes.
Our system is geo-aware, meaning it identifies the specific tax requirements for where your business and employees are located. Whether you have employees in Virginia, Maryland, or D.C., we automatically calculate and remit the specific state and local income taxes, as well as unemployment insurance, ensuring you meet the unique requirements of every jurisdiction.
The IRS is strict with payroll taxes. Late or inaccurate filings can result in penalties ranging from 2% to 15% of the unpaid tax amount, plus interest. In some cases, business owners can even be held personally liable. By using Capital Payroll Partners, you eliminate this risk; we follow strict government deadlines to ensure every cent is accounted for and filed on time.
We use state-of-the-art encryption and role-based security. You have total control over who can see sensitive data. For example, you can grant an office manager access to time-tracking while hiding employee pay rates or sensitive bank details. Our cloud-based servers are monitored 24/7 to ensure your data remains protected from unauthorized access.
For most small businesses, the answer is a resounding “yes.” The cost of a professional service is usually far less than the cost of a single IRS penalty or the value of the hours a business owner spends on manual entry. Outsourcing provides peace of mind, professional-grade reporting, and more time to focus on generating revenue.
Look for these four pillars:
- Compliance Guarantee: Do they take responsibility for filing errors?
- Integration: Does the system sync with your accounting software (like QuickBooks)?
- Local Knowledge: Do they understand the specific tax nuances of your region?
- Dedicated Support: Will you have a real person to call, or just a 1-800 number?
When comparing Capital Payroll Partners to national “big-box” providers, consider the service model. Large providers often automate everything, making it hard to get a human on the phone when a complex tax issue arises. We offer the same high-end technology—Employer on the GO—but back it with a “high-touch” local team that knows your business by name.